Archiving a workspace

wsman sysman sysadmin

Over time, many workspaces accumulate in the Allegra database. You can delete workspaces permanently — but it is usually more sensible to change the visibility of workspaces that are no longer current via the workspace state.

Every workspace is in a state that determines its visibility.

Allegra ships with three predefined workspace states:

State name	Description
running	These workspaces are open to the full functionality. You create and modify items without restriction.
stopped	These workspaces accept no new items and allow no changes to existing ones. All existing information — and the workspace itself — remains visible.
archived	These workspaces and their items are invisible to regular users. They accept no new items and allow no changes to existing ones.

To change the name and meaning of these states or to add new states, go to Administration > Workspaces > Workspace states.

Every state carries a “type flag” that determines the availability of a workspace:

Type	Description
active	Workspaces of type “active” are not restricted in any way. You create and modify items freely.
locked	Workspaces of type “locked” accept no new items and allow no changes to existing ones. All existing information — and the workspace itself — remains visible.
closed	Workspaces of type “closed” are invisible to regular users. They accept no new items and allow no changes.

Warning

Changing the workspace state can make the workspace inaccessible to regular users.